Event planning gets complicated when you are approaching the deadline, and you have not yet sourced the event furniture. Most event venues will stock a standard range of furniture; purchasing more furniture for an event does not make financial sense in most circumstances.
Hiring additional event furniture has its advantages, including:
- Cost-effectiveness: Hiring event furniture can be more cost-effective than purchasing it, especially if you only need it for a one-time or occasional event.
- Variety and customisation: Event furniture companies often have a wide selection of furniture options, allowing you to customise the look and feel of your event.
- Convenience: Renting event furniture means you don’t have to worry about the logistics of buying, storing, transporting, and setting up the furniture.
- Professionalism: High-quality event furniture can enhance your event’s overall look and feel and create a more professional atmosphere.
- Flexibility: Hiring can give you more flexibility in terms of the types of furniture you use, the layout of your event space, and the number of guests you can accommodate.
Cutting Event Expenses
One of the main benefits of hiring event furniture is cost savings. Depending on the type of furniture you need and the size of your event, renting can be significantly cheaper than buying. Cost comparison between hiring vs buying can help you determine which option is best for your event budget. Buying requires a more significant upfront investment while renting allows you to rent furniture for as little or as long as you need. This can help you avoid paying for furniture you don’t need or won’t use, which can be a significant cost-saver.
Purchasing and storing furniture can be expensive, especially if you don’t have a lot of space or need to transport the furniture to different locations and eliminates the need for storage and often includes delivery and set-up services, which can be very convenient and save you time and money. Hiring event furniture can also help you save on storage and transportation costs.
Quality and Choice
Event hire companies offer a variety of styles, sizes, and colours to choose from. This gives you access to precisely what you need without worrying about finding the right piece. With so many options available, you can easily find the perfect piece that fits your vision and create the exact look you want for your event.
With event furniture rental, you can choose from various styles, from classic and traditional to modern and contemporary. You can also mix and match different furniture pieces to create a unique look for your event that reflects your style and theme.
Your event venue may need more back of house space, creating storage issues.
Storage of furniture is a continual problem even in purpose-built event venues, let alone a converted barn or grade II listed stately home. Stocking event furniture for a medium capacity and hiring for full-capacity events often makes more sense when matching your storage capacity.
Convenience and Flexibility
Hiring event furniture can be a convenient option that saves you time, effort, and stress.
No need for storage: When you hire furniture for your event, you don’t need to worry about storage before or after the event. This saves you the hassle and expense of finding storage space for large pieces of furniture that you may only use once.
Delivery and set-up services: Event furniture companies usually offer delivery and set-up services for your event. This saves you time and effort, as you don’t have to arrange transportation or move the furniture into the event space yourself.
Time-saving selection: Event hire companies typically offer a wide range of furniture styles and options you can choose from, all in one place. This saves you time compared to searching for furniture at different stores or suppliers.
Flexibility: When renting event furniture, you can choose the specific pieces you need for your event and add or subtract furniture as necessary. This gives you the flexibility to adjust the layout of your event space and accommodate changing guest numbers.
Expert advice: Access to experienced professionals who can help you choose the right furniture for your event and create a layout that maximises your space. This can save you time and reduce the stress of making decisions independently.
By renting event furniture during these peak periods, you can avoid the high costs and delays associated with purchasing new equipment or trying to source furniture from other suppliers. Some event furniture hires companies also allow for long term summer rentals at a discounted rate.
In addition, hiring event furniture allows you to be flexible with your staffing levels. During peak seasons, you may need to hire more staff to handle the increased demand for your products or services. By renting furniture instead of purchasing it, you can adjust the amount of furniture you need as your staffing levels change.
Hiring event furniture can also be cost-effective during slower seasons when you may need less furniture or have reduced staffing levels. Renting furniture can help you save on storage costs and avoid purchasing new equipment that you may only need for a short period.
By renting event furniture, you can be more responsive to changes in staffing levels and demand for your products or services. This can help you operate more efficiently and effectively while controlling costs.
Cash Flow & Tax Benefits
Hiring event furniture can benefit cash flow in several ways:
Hiring event furniture allows you to avoid the high upfront costs of purchasing new furniture. This can help you preserve your cash reserves and invest capital in other areas of your business. When hiring, you typically pay a set fee for the hire period, which allows you to predict your expenses more accurately. This can help you manage your cash flow more effectively and avoid unexpected costs that could strain your finances.
Event furniture companies offer flexible rental terms tailored to your specific needs. This means you can rent furniture for as little or as long as you need, which can help you manage your cash flow more effectively. And hire eliminates the need for storage and can help you avoid the associated costs, which can free up more cash for other areas of your business.
Businesses can claim tax relief on certain expenses related to running their business, including events and exhibitions. Furniture hire can be considered a business expense and, therefore, can be claimed as a tax-deductible expense, which can help reduce your overall tax liability.
Event Furniture Hire FAQs:
What types of events are suitable for event furniture hire?
Event furniture hire is suitable for various events, including corporate events, weddings, parties, conferences, trade shows, and exhibitions.
How much does event furniture hire cost?
The cost of event furniture hire can vary depending on the type of furniture you need, the rental period, and the hiring company. However, event furniture rental is generally more cost-effective than purchasing furniture outright.
What types of furniture are available for hire?
Event furniture hires companies typically offer a wide range of furniture options, including chairs, tables, sofas, benches, bars, and accessories such as lighting, linens, and decor.
How do I select the right event furniture for my event?
Many event furniture hire companies to have professional designers and planners who can help you select the right furniture for your event and create a layout that maximises your event space.
What is the hire period for event furniture?
The industry standard is a seven-day (week). However, event hire companies will customise to your event and requirements.
Is delivery and set-up included in the hire price?
Many event furniture companies offer delivery and set-up services as part of the rental price, although this can vary depending on the company and the location of your event.
Can I change the furniture order after I have placed it?
Most event furniture rental companies allow you to change your furniture order until a certain point before the event. However, this can vary depending on the hiring company and the specific terms of your rental agreement.
How do I return the event furniture after the event?
Many event hire companies offer pick-up services for the furniture after the event. Some companies may require you to pack the furniture and have it ready for pick-up at a designated time.
Hiring Makes Sense
Hiring event furniture has many advantages, such as cost savings, flexibility, access to a wide selection, and no need to store furniture after the event. It’s an increasingly popular option for event planners due to its many benefits. Renting event furniture provides cost savings and flexibility that cannot be matched by buying and storing furniture. With the right hire company and careful planning, hiring event furniture can be a great way to save money while creating a perfect atmosphere for your guests.
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